Effective Project Coordination & Management

Effective Project Coordination & Management

OBJECTIVES

At the conclusion of this course, you should be able to:

• Gain knowledge of techniques used in project planning and control
• Systematically define, design, and integrate end-user requirements in the project
• Identify risk sources and learn how to mitigate potential risks and deal with uncertainty
• Learn how to administer project documentation and reporting
• Develop effective performance monitoring and control systems
• Effectively select, develop, and manage human resource

WHO SHOULD ATTEND?

• Project Management Professionals
• Project Planning Engineers and Managers
• Senior Project Control and Business Services Professionals who have the responsibility for planning and controlling project schedules and costs in client and contracting companies

COURSE OUTLINE

DAY 1

Project Management Framework, Organizational Structures, Systems and Processes  

• Introduction to Project Management
• What is a Project?
• What is Project Management?
• Definition of a Project Manager
• Stakeholders
• Setting the Stage for Project Alignment with Strategy
• Knowledge Areas & Project Process Flow
• The Triple Constraint
• Program Management and Portfolio Management
• Program Management and Project Management
• Enterprise Environmental Factors
• Organizational Process Assets

Standard for Project Management Life Cycle

• Project Management Processes
• Initiating Process Group
• Planning Process Group
• Executing Process Group
• Monitoring and Controlling Process Group
• Closing Process Group

 Project Integration Management

• What is Project Integration Management?
• Develop Project Charter
• Workshop
• Organizational Structures
• Functional Organization
• Weak Matrix Organization
• Strong Matrix Organization
• Balanced Matrix Organization
• Projectized Organization
• Organizational Structure Influences on Projects

DAY 2

End-user Requirements Definition and Development & Project Scope Management  

• What is Project Scope Management?
• Scope Planning
• Scope Statement
• Scope Definition
• Stakeholder Analysis
• Project Objectives
• Work Breakdown Structure
• Scope Verification
• Scope Control
• Workshop

Selecting and Developing the Project Team

• The Communication Loop
• Stages of Team Development
• Dynamics of Team Development
• Types of Power / Authority
• Maslow’s Hierarchy
• Human Resource Management
• What is Leadership?
• Definition of a Team
• Situational Leadership Styles

DAY 3

Project Selection Methods & Time Management  

• Project Selections
• Net Present Value
• Opportunity Cost
• Internal Rate of Return
• Payback Period
• Benefit to Cost Ratio
• What is Project Time Management?
• Activity Definition
• Decomposition
• Activity List
• Activity Attributes
• Activity Sequencing
• Precedence Diagramming Method (PDM)
• Arrow Diagramming Method (ADM)
• Dependency Determination
• Applying Leads and Lags
• Project Network Schedule
• Activity Resource Estimating
• Resource Availability
• Bottom-up Estimating
• Activity Resource Requirements
• Activity Duration Estimating
• Analogous Estimating
• Parametric Estimating
• Reserve Analysis
• Three-Point Estimates
• Activity Duration
• Schedule Development
• Critical Path Method
• Schedule Compression
• Schedule Control
• Workshop

DAY 4

Project Quality Definition and Risk and Contingency Analysis

Project Quality Management

• What is Project Quality Management?
• Quality Planning
• Quality Management
• Perform Quality Assurance
• Perform Quality Control
• Cause-and-Effect Diagram
• Control Charts
• Flowcharting
• Pareto Diagram
• Run Chart
• Workshop

 Project Risk and Contingency Analysis

• Definitions – What is Risk?
• Risk Management Process
• Risk Management Model
• Identifying Potential Risk Events
• Qualitative and Semi-Quantitative Risk Analysis Techniques
• Risk Matrices and Risk Ranking
• Progressive Risk Management Plan Development
• Detailed Risk Quantification and Prioritization
• Expected Monetary Value Concepts
• Risk Quantification and Expected Monetary Value
• Risk Register
• Probability and Impact Matrix
• Risk Response Planning
• Strategies for Risk Response Planning
• Contingency Plan
• Workshop

DAY 5

Project Progress Management and Control & Project Closure  

• Project Management Reporting
• Earned Value (EV)
• Key Earned Value Terminology
• Combining Schedule and Costs
• Project Status Report
• Schedule Variance (SV)
• Cost Variance (CV)
• Schedule Performance Index (SPI)
• SPI Run Chart
• Cost Performance Index (CPI)
• Estimated Cost at Completion
• Estimated Duration at Completion
• Project Closure