Effective Time Task and Work Planning

Effective Time Task and Work Planning

Enhancing Key Skills towards Effective Administration

OBJECTIVES

• Explain why managing time really matters to our work and health, in our changing world
• Identify task that should be a) completed in relation to their key objectives, b) managed away.
• Analyze situations that hinder their performance and identify techniques to overcome them.
• Use simple frameworks for planning, including allocating and managing priorities, scheduling work, working proactively and reactively and project planning.
• Set, monitor and measure the success of objectives.
• Analyze your own strengths and development needs and prepare a personal development plan for the next twelve months.

WHO SHOULD ATTEND?

• Team Leaders / Supervisors
• Professionals
• Administration Executives
• Salespeople

COURSE OUTLINE

Day One

Our changing world – personal assessment

• What do I hope to achieve?
• How will I achieve it?
• What has changed in work and life?
• What other changes can we expect?
• How do we manage this?
• What are the implications for me and for others?
• Balancing life and work

Day Two

Why time matters and how your use of time affects others

• How am I using my time?
• What are my time wasters?
• Time logging
• Why do I put things off?
• Ways that other people use time
• Time lines – how do I view time?
• How does my use of time affect others?

Day Three

Work planning and project management

• Work management methods diagnostic
• Pressures on work plans – time, quality, cost
• The planning process
• Planning work in progress
• Analysing and managing risk
• Contingency planning
• Problem solving techniques

Day Four

Practical techniques for managing time wasters

• Managing paperwork, real and virtual
• Managing travel
• Managing meetings
• Making the best use of the phone.
• Using the diary – the key time management tool.
• Managing Interruptions

Day Five

Making it all work

• Work planning practical
• Debrief
• Testing your plan
• Analysing your strengths and needs
• Developing your personal development plan