Project Procurement & Contract Management

Project Procurement and Contract Management

OBJECTIVES

• Understand the processes for good project procurement and contract management
• Develop contract strategies
• Be able to achieve better outcomes in procurement of goods and services
• Understand the essential elements of a contract, and their importance
• Develop strategies for negotiating contracts
• Review contract management processes and issues
• Understand contract termination issues
• Learn how to be prepared for claims and disputes

WHO SHOULD ATTEND?

Individuals from all industries, government bodies, non-profit organizations and any one who are interested in learning techniques for establishing and managing contracts in a project environment will find this program valuable. This program will be of especial interest to:

• Program managers
• Project managers
• Procurement managers
• Project team members
• Administrators responsible for managing contracts and projects
• Technical professionals and engineers involved in contract and project work

COURSE OUTLINE

DAY 1 – The Purpose of Procurement

• Definition
• Trends
• Strategic Importance
• Objectives and Strategies in the Procurement Process
• Make or Buy?
• Understanding the Marketplace
• How to Procure

DAY 2 – Selecting a vendor

• Risks and Contracts
• Types of Contracts
  • Firm Fixed Price
  • Fixed Price Incentive
  • Cost Plus Incentive
  • Cost Plus Fixed Fee
  • Cost Plus Percentage of Cost
  • Consultant Agreements
• Other Types of Arrangements
  • Design and Build
  • Management Contracting
  • Partnering
  • Build Operate Transfer (Concession)
  • Framework Agreements
  • Joint Ventures

DAY 3 – Vendor Selection and Negotiation

• Tendering and Award of Contract
• Terms and Conditions and Their Impact on a Contract
• Preparing to Negotiate
• The Process of Negotiation
• Negotiating Tactics

DAY 4 – Contract Administration

• Pre-Commencement Meeting
• Monitoring Performance
• Delays and Disruptions
• Progress Payments
• Changes and Variations
• Claims and Disputes
• Termination of Contracts

DAY 5 – Contract Closure

• Completion
• Acceptance
• Handover
• Dealing With Defects
• Guarantees and Warranties
• Post Contract Review/Lessons Learned